Vendor Resources

Facilitates communications between the various university departments and the various vendors.
Does not identify the needs of the various areas at the University. The various departments and areas identify and determine what their needs are. The various areas notify Procurement of their needs by entering a ‘Requisition’ for goods or services.
Serves as a conduit by receiving ‘Requisitions’ from the various university departments and then routing out ‘Request for Proposals’ (RFPs, Request for Bids) to the various vendors.
Promotes upcoming opportunities in the area of construction and remodeling in the “Planning Room”. However, various other needs for goods and services are identified by the various departments and are typically not known by Procurement until they are notified through the receiving of a ‘Requisition’ from the various departments.

Partners that they can depend on to supply something that is needed, with the least amount of effort and friction.
Not only the lowest price, but the best service.
Partners who can help solve the university’s problems and who will fix any problems that might arise during the purchasing process.
Vendors who pay attention to details.
Advice from vendors, if the vendor sees a better way of solving the university’s problem or need.

If you are a Minority/Woman/Veteran owned business, you should get certified by the State of Indiana. Getting certified with the State of Indiana will place your company on the State’s Certified Vendor list. See the Supplier Diversity link for more information.
The University downloads the State’s certified list to utilize in the bidding process and if you haven’t already registered your company with Indiana State University, you can still be found as a potential partner.
Send Procurement your W-9 (latest IRS form version).

Make sure that you respond, even if to just say that you cannot furnish what has been requested on the bid. Your feedback will help Buyers to understand exactly what areas you can provide in the future.
When responding to a bid make sure that you pay attention to the details and address every question and requirement listed in the bid.
Give the impression that you are focused, attentive and eager to help solve problems.

Take action, as soon as possible to deliver the goods or services that have been ordered.
Make sure that you pay attention to all the details and requirements, as specified in the Bid or on the Purchase Order. Call Procurement, if you have any questions.
If possible, follow up with the individual campus department to make sure everything has been received and is satisfactory. This is a good way to begin building a relationship with the ordering department for future needs and orders.